PayChoice Tips: Rehiring Terminated Employees Previously in the System
May 1, 2009
When you rehire an employee that was previously set up in the PayChoice payroll system, do not input them as a new employee. If you do, the system will recognize that you have two employees with the same social security number even though one of them is marked as terminated. This can cause issues with quarterly and annual reporting and can become an issue if you are audited. The easiest way to determine if the employee is already in the system is to change the “Switch My View” in the ONLINE options to ALL EMPLOYEES. This will cause your employee list to include everyone in your file and will show them as active, inactive or terminated. Once you find the employee that you are looking for, you can switch the status box to “rehire.” Be sure to update any necessary demographic information as well.